Tenant and Mandatory Notices in Finland
As a tenant in Finland you may face situations where authorities, the housing company or an insurer require mandatory notices or completed forms. Often the question arises who pays for these notices and attachments — the landlord or the tenant. In this article I explain in practical terms when a tenant usually pays for postage, copying, official fees or assistance with errands, and when the cost belongs to the landlord or the housing company. I also explain how to document expenses, what types of forms are commonly needed in housing matters and how to seek resolution in disputes in Finland using official applications and legal channels. As a tip, first try to agree with the landlord in writing, keep receipts and forms, and seek guidance from the KKV[2] or court services[3] if needed. The content is based on principles of the residential lease law[1] and official guidance.
How is responsibility decided?
Principles are determined by the contract, law and the specifics of the situation. The residential leases act provides a framework, but in practice it matters whether the cost directly results from the tenancy (for example a closing fee after the lease ends) or whether it concerns repairs or costs of the housing company. If a notice is required for an authority or housing management and it relates to the tenancy, the allocation of costs should be agreed on.
- Postage and sending forms to authorities can be the tenant's cost unless the agreement states otherwise.
- Copying and scanning costs for documentation are often borne by the tenant if done for their own case.
- Official application or handling fees are usually paid by the applicant.
- Fees for assistance with errands depend on who ordered the service and what the contract specifies.
Always keep receipts and written communication as evidence.
If the matter concerns repairs or habitability
If a notice concerns the condition or safety of the dwelling, such as moisture or heating problems, the landlord usually has the repair obligation and the party responsible under the lease agreement bears the repair costs. The tenant must notify the defect in writing and, if needed, request repair within a reasonable time.
How to document and claim costs
- Keep a log of messages, dates and received receipts.
- Send a detailed compensation claim and request a response within a set time.
- Be mindful of deadlines — there may be time limits for responses and appeals.
Detailed documentation improves the handling of claims and potential legal actions.
FAQ
- Who pays postage for a notice?
- If the notice arises from the tenant's own actions, postage usually falls to the tenant. If the notice is required by the landlord or housing company or for their service, the cost may belong to them.
- Can a landlord require the tenant to pay official fees?
- A landlord can demand compensation only if there is a clear basis in the contract. Official fees related to landlord actions or property management generally do not belong to the tenant.
- What if I cannot agree with the landlord about cost allocation?
- Try to agree in writing first. If no agreement is reached, you can seek guidance from the KKV or court services and, if necessary, bring the matter to mediation bodies or court.[2][3]
How-To
- Contact the landlord in writing and describe the required notice or expense.
- Collect receipts, photos and copies of forms as evidence.
- Send a detailed compensation claim and ask for a reply within a deadline.
- If no agreement is reached, seek advice from the KKV or court services and proceed with official procedures if needed.
