Tenant Notices and Forms in Finland

As a tenant, it is important to know how to report apartment defects and submit official notices with forms in Finland. This article explains what information forms typically ask for, how to document repair needs with photos and when the landlord is responsible for maintenance. You will also get practical guidance for sending notices, required attachments and follow-up routines so matters proceed efficiently and safely. If repairs do not occur within a reasonable time, the article guides next steps such as contacting authorities or resolving disputes.

Maintenance and notices

The landlord's maintenance obligations and the tenant's duty to notify are based on housing lease legislation; see detailed regulation ^[1]. It is advisable to make the notice in writing and attach photographic documentation of the defect and information about when the defect was noticed and whether it has caused additional damage.

How to make a notice and what attachments are needed

• The notice form should be completed clearly, with date and contact details.
• Attach photos or other evidence and describe how the defect affects habitation.
• Keep copies of forms, emails and any responses.

Frequently Asked Questions

What should I do if the apartment does not heat or there is water damage?

Report the defect immediately to the landlord in writing and attach photos of the damage. If repairs are not started within a reasonable time, consider notifying authorities or having repairs carried out and claiming costs.^[1]

Why are forms important?

Forms create a clear chronology and help show what has been done and when; they serve as evidence if the matter proceeds to a dispute.^[2]

Who can I contact if I do not get help?

If the landlord does not act, you can seek advice or file a complaint with consumer authorities or contact the KKV for dispute resolution.^[3]

How-To

1. Record the defect immediately and take clear photos or video.
2. Fill in the notice form or draft a written message describing the defect, the time and the desired repair action.
3. Deliver the notice to the landlord or property manager and request an acknowledgement of receipt.
4. Monitor response times; if no repair occurs, contact consumer authorities or the KKV and consider legal measures.

Help and Support

• Finlex: legislation and regulations
• Oikeus.fi: guidance and forms
• KKV: Consumer guidance and dispute services

1. [1] Finlex: Act on Residential Leases (481/1995)
2. [2] Oikeus.fi: Court and service forms
3. [3] KKV: Consumer guidance and dispute services